Meeting Minutes (Meeting with TA)

Date: 2026-01-28
Time: 09:40 - 10:25
Location/Platform: In-person(KHRA L1-350)
Facilitator: Aditya

Attendance

Name Present (✅/❌) Notes
Aditya ✅
Pragya ✅
Prajin ✅
Smriti ❌
Mustafa ✅
Ashwin ✅
Salaar ❌

Discussion & Agenda

User Stories

  • Need 40+ US
  • breakdown US further(too broad User Stories)

Wireframes

  • Wireframe should cover a US, and label each wireframe with its associated US

Tech Stack

  • use FAST API instead of django
  • django is overkill, consider using django rest framework
  • fast api also has an admin panel

AI, Form Filling, Transcription

  • need a lot of audio data to test llm models, but NDA issue
  • emergent behavior, small models dont have that, need to finetune

Other

  • aws has serverless lambda functions(service spins up only when needed to save cost and resources)
  • UML:
    • clear up lines in UML
    • use right angles lines
    • put label closer to entity
  • Sequence diagram:
    • gone too wide, ahs all entities from all interactions
    • documenting main interactions
    • has too much broader info
    • else, its good

Decisions Made/Next Steps

  • client questions:
    • gpt-4o mini, ask about privacy
    • Use Azure speech to text instead of openai whisper
    • calculate cost, and ask client is he is okay for paying that
      • openai api should be good(they dont store any voice/texts)
    • to optimize system, we need audio data, forms; ask about NDA
  • tech stack:
    • switch to FAST API
    • look into serverless(lambda functions)

References/Attachments(optional)

  • [Link to Documents]