Meeting Minutes (Meeting with Client)

Date: 2026-01-27
Time: 19:37 - 20:00
Location/Platform: Online
Facilitator: Aditya

Attendance

Name Present (✅/❌) Notes
Aditya ✅
Pragya ✅
Prajin ✅
Smriti ✅
Mustafa ✅
Ashwin ✅
Salaar ✅

Discussion & Agenda

Architecture, Azure

  • Client still needs to deploy database
  • deployment instance only

Database, length of storage of recordings

  • need to check the law, but most likely we'll store the recordings

number of users, llm pricing, role management

  • about 20 users(social workers)
  • setup different roles, admin and user

Authentication

  • they just enter their email, password
  • admin creates the social worker's account from their admin dashboard

Decisions Made/Next Steps

  • Next Steps for client for Azure:

    • Authentication
    • Database
    • Storage
    • Cloud hosting for OpenAI whisper (local instance)

  • does admin assign cases?

    • client will get back later

  • standarized forms

    • dummy/mock forms

  • difference between app for users and admin dashboard on web

    • admin should be computer, web only
    • example usage:
      • admin assigns cases to social workers
      • and the social worker enters the case id, records, submits it
      • then they no longer have access to anything
      • the task then goes to the admin

References/Attachments(optional)

  • N/A